Customer Background

The Party School of Shandong Provincial Committee of CPC is a school under the direct leadership of the provincial committee that trains leading cadres and theoretical cadres of the Party. It is an important department of the provincial committee, a main channel for training and rotating all provincial party members and leading cadres, and a research institution for the Party's philosophy and social sciences. The school currently has 383 faculty and staff. Founded in October 1938, it is one of the earliest provincial party schools established nationwide. Its predecessors include the Party School of the CPC Jiangsu-Shandong-Henan-Anhui Border Region Provincial Committee, the Party School of the CPC Shandong Branch Bureau, the Advanced Party School of the CPC Shandong Branch Bureau, and the Fourth Intermediate Party School of the CPC Central Committee.

Application Background

**Application departments and objects:** Finance departments of large government agencies and group companies

Current business situation and pain points:

1) Large volume of documents: tens of thousands or more per year;

2) Complex document types: 5 major reimbursement forms, 2 major labor fee forms, 2 major medical fee forms, etc.;

3) Slow processing speed: documents are first placed into designated large iron boxes, then designated financial staff retrieve them centrally and manually assign them to each finance staff in the system;

4) Poor security: documents placed in large iron boxes may get lost, and there is a risk of information leakage;

5) Poor work flow transparency: it is impossible to track or query the current process step of a document.

Exterior Design

System Topology Diagram

    The smart bill management cabinet consists of three parts: the smart management control cabinet (main cabinet), the drop-off cabinet (auxiliary cabinet), and the return cabinet (auxiliary cabinet). Auxiliary cabinets for drop-off or return can be expanded as needed.

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Operation Flow

Construction Results

• Practicality first: based on the existing system, solve the problem of no trace in current document drop-off operations. The drop-off cabinet first scans the barcode of the document. The system determines whether the document meets the drop-off conditions, and multiple layers of related logs and monitoring enable trace tracking.
• Resource integration: solve the need to assign a dedicated teacher to extract and manually distribute documents. When dropping off documents at the machine, the front-end machine already assigns the corresponding document to each finance teacher and returns a paper trace to the reimbursement teacher.
• Self-service convenience: staff and finance operate independently without contact handover, process traceable, convenient and safe.
• Appointment function support: the document appointment function requires an appointment for finance's receipt time when submitting some documents. The smart drop-off cabinet interface can handle such documents normally.
• Financial policy promotion: when the drop-off cabinet is not in use, the display screen scrolls various pre-set financial policies and other information to be displayed.

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